Best Pleo Alternatives in 2025

March 24, 2025
12:16 pm

7 min read

Managing your accounts payable process doesn’t have to be complex—especially when you leverage automation. The global market for accounts payable automation was valued at approximately $5.38 billion in 2023 and is projected to reach $17.05 billion by 2032 according to a study.

Effective spend management solutions enable businesses to streamline operations, cut costs, and maintain compliance with financial regulations. In this article, we explore some of the top Expense management systems available in the United Kingdom and how they can benefit your business.

Expense Tracker 365

Expense Tracker 365 is a powerful financial management solution designed to streamline accounts payable, expense tracking, and corporate spending. With advanced automation, it simplifies financial workflows while improving visibility and compliance. The platform automates expense reporting, enforces policy adherence, and provides real-time insights, making it easier for businesses to manage employee expenses and vendor payments at scale.

Top Features

Automated Expense Management – Streamlines expense submission, categorization, and approval, reducing manual effort and improving efficiency.

Procurement Control – Offers end-to-end procurement with automated purchase requests, three-way PO matching, and approval workflows.

Enhanced Compliance – Enforces spending policies and flags non-compliant expenses to prevent financial risks.

Seamless Global Payments – Supports reimbursements in over 120 local currencies across 196 countries, ensuring effortless international transactions.

ERP Integration – Connects seamlessly with popular accounting software like QuickBooks for a unified financial management experience.

Expense Tracker 365 empowers businesses with precise financial control, making spend management smoother and more efficient.

Serviceable Market

Expense Tracker 365 is designed to meet the needs of businesses of all sizes, from startups to large enterprises, across industries such as SaaS, advertising, e-commerce, and media. It is particularly beneficial for companies handling a high volume of employee expenses or operating in multiple countries, ensuring seamless expense tracking and financial control.

Pricing

Expense Tracker 365 offers flexible pricing based on business requirements, including transaction volume, feature selection, and company size. The platform follows a subscription-based model, with optional add-ons for advanced features or higher transaction volumes. Businesses can request a customized quote for a detailed cost breakdown. The Starter Plan for accounts payable begins at $49 per month, making it a cost-effective solution for organizations looking to enhance their financial management.

Top Features

Corporate Cards – Issue virtual or physical business cards with customizable spending limits for better financial oversight.

Real-Time Expense Tracking – Monitor company expenditures across different categories with live updates.

Automated Invoice Management – Centralized system to simplify invoice approvals and payment processing.

Budgeting & Forecasting – Set spending limits, track budget progress, and gain better financial control.

Advanced Reporting & Analytics – Gain actionable insights into spending patterns to enhance decision-making and reduce costs.

Expense Tracker 365 empowers businesses with smarter expense management, helping them save time, reduce errors, and optimize financial workflows.

Serviceable Market

Expense Tracker 365 is designed for businesses of all sizes, from small and mid-sized companies to larger enterprises looking to enhance their financial processes. It is particularly valuable for organizations with distributed teams, as its cloud-based platform provides seamless access to expense management tools from anywhere. Whether handling day-to-day employee expenses or optimizing overall financial control, Expense Tracker 365 ensures businesses stay efficient and compliant.

Pricing

Expense Tracker 365 offers flexible pricing tailored to each business’s unique needs. The cost structure includes a base subscription fee, with optional add-ons for advanced features like corporate cards, in-depth reporting, and automation tools. Businesses can request a customized quote to get precise pricing based on their transaction volume and feature requirements.

Payhawk

Payhawk is a comprehensive spend management platform that streamlines business expenses, payments, approvals, and financial reporting. By automating financial workflows, it provides real-time visibility into company spending and centralizes expense management on a single platform. With a focus on efficiency and transparency, Payhawk is designed to meet the needs of businesses of all sizes.

Top Features

Seamless Integrations – Connects with accounting software like Xero, QuickBooks, and NetSuite for smooth financial operations.

Corporate Cards – Offers virtual and physical business cards with customizable spending limits and controls.

Automated Expense Management – Simplifies expense submission, approval workflows, and reimbursements to reduce manual effort.

Invoice Processing – Optimizes invoice approvals and payments to improve cash flow management.

Real-Time Insights – Provides detailed reports and analytics for better financial decision-making.

Serviceable Market

Payhawk is designed for small to medium-sized businesses (SMBs) as well as expanding enterprises looking to streamline their financial processes. It is particularly beneficial for organizations with multiple teams and departments, providing a centralized platform to manage expenses efficiently. By offering automation and real-time financial insights, Payhawk helps businesses maintain better control over company spending.

Serviceable Market

Pricing

Payhawk offers flexible pricing based on a company’s size and feature requirements. The cost structure typically includes a base subscription fee, with additional charges for corporate cards, transaction volumes, and premium features such as advanced analytics and integrations. To receive an exact pricing estimate, businesses must contact Payhawk directly for a customized quote.

Zahara Software

Overview

Zahara Software is a cloud-based procurement and spend management platform designed to simplify purchasing, invoice processing, and approval workflows. By automating key financial functions, Zahara helps businesses gain better control over their procurement process while ensuring visibility and compliance throughout the purchase-to-pay cycle.

Top Features

Automated Procurement – Streamline purchase orders, requests, and approval workflows in a centralized system.

Invoice Processing – Accelerate invoice approvals with automated workflows to enhance efficiency and compliance.

Budget Management – Set spending limits for departments or projects, ensuring financial control and preventing overspending.

Supplier Management – Maintain a structured database of vendors to simplify payment tracking and relationship management.

Expense Insights – Generate in-depth reports on company spending, helping businesses identify trends and cost-saving opportunities.

Zahara Software empowers businesses with smarter procurement and expense management, improving efficiency and financial oversight.

Serviceable Market

Pricing

Zahara follows a flexible subscription-based pricing model, which varies depending on the number of users, selected features, and customization needs. Pricing details are available upon request, and businesses can explore Zahara’s capabilities through a free trial or demo before choosing a plan.

Moss

Overview

Moss is a dynamic financial management platform designed to help businesses gain complete control over their expenses, corporate spending, and cash flow. Focused on transparency and efficiency, Moss streamlines key financial processes, including expense tracking, invoice processing, and budgeting. With real-time insights and automation tools, businesses can optimize their workflows while maintaining financial oversight.

Top Features

Automated Expense Management – Simplifies expense reporting and reimbursements, reducing manual effort and errors.

Invoice Digitization – Speeds up invoice approvals and payments with a centralized, paperless system.

Smart Budgeting Tools – Allows businesses to set, monitor, and adjust budgets in real time to prevent overspending.

Comprehensive Financial Insights – Provides advanced analytics and interactive dashboards for a clear financial overview.

Seamless Integrations – Connects with leading accounting and ERP systems like DATEV and Xero for smoother financial operations.

Serviceable Market

Moss is designed for small and mid-sized enterprises (SMEs) across various industries, particularly those aiming to improve corporate spending control. It is especially valuable for businesses with remote or distributed teams, ensuring seamless and efficient expense management from anywhere.

Pricing

Moss follows a flexible subscription-based pricing model that adapts to business needs. Costs depend on factors such as the number of users, transaction volume, and selected features. Businesses can request a personalized quote or schedule a demo to explore the platform’s capabilities.

Expensify

Expensify is an intuitive expense management platform designed to automate expense tracking, receipt scanning, and reimbursement processes. It simplifies financial workflows for businesses by providing real-time expense approvals, automated report generation, and seamless integrations with accounting software. Expensify is ideal for businesses looking to eliminate manual expense management and improve financial accuracy.

Top Features

Smart Receipt Scanning – Automatically captures and categorizes expenses from scanned receipts.

Automated Expense Reports – Generates and submits reports with minimal manual input.

Corporate Card Integration – Syncs with company credit cards to track and manage spending.

Reimbursement Automation – Processes reimbursements quickly and efficiently.

Accounting Software Integrations – Works with QuickBooks, Xero, and NetSuite for seamless financial management.

Serviceable Market

Expensify caters to businesses of all sizes, from freelancers and startups to large enterprises. It is particularly useful for companies with frequent employee expenses and travel-related costs.

Pricing

Expensify offers tiered pricing based on business needs, with options for individuals and companies. Subscription plans vary depending on the number of users and additional features. Businesses can request a demo or explore a free trial before committing.

Brex

Brex is an all-in-one financial platform designed for startups and growing businesses, providing corporate cards, expense management, and cash flow insights. With Brex, companies can manage spending, issue virtual and physical cards, and automate accounting workflows. It is particularly popular among tech startups and high-growth companies.

Top Features

Corporate Credit Cards – No personal guarantees required, with built-in spending controls.

Automated Expense Tracking – Streamlines approvals and categorization of business expenses.

Cash Flow Insights – Provides real-time financial data for better decision-making.

Rewards & Perks – Offers cashback and exclusive benefits tailored for business needs.

Accounting Integrations – Connects with QuickBooks, NetSuite, and other financial tools.

Serviceable Market

Brex is designed for startups, e-commerce businesses, and high-growth companies that require flexible spending solutions and advanced financial tools.

Pricing

Brex operates on a subscription-free model for its corporate card services, but businesses may incur costs for premium financial management features. Companies can request a custom quote based on their specific needs.

Airbase

Airbase is a expense management platform that combines accounts payable, corporate cards, and expense management in a single system. It helps businesses automate financial workflows, gain full visibility into spending, and control expenses efficiently. Airbase is known for its ability to centralize and streamline financial operations.

Top Features

Corporate Cards – Issue virtual and physical cards with customizable spending controls.

Automated Bill Payments – Streamlines invoice processing and vendor payments.

Expense Reconciliation – Ensures accurate and automated reconciliation with accounting systems.

Approval Workflows – Customizable approval processes for better financial oversight.

Advanced Reporting & Analytics – Provides deep insights into company spending.

Serviceable Market

Airbase is ideal for mid-sized to large businesses looking to centralize and automate their spend management processes.

Pricing

Airbase follows a tiered pricing model based on company size and feature requirements. Businesses can request a customized quote and explore a demo to evaluate the platform.

Zoho Expense

Zoho Expense is a comprehensive expense management software designed to help businesses track, approve, and report expenses efficiently. As part of the Zoho ecosystem, it offers seamless integrations with Zoho Books and other third-party accounting solutions.

Top Features

Expense Automation – Simplifies expense submission, categorization, and approvals.

Multi-Currency Support – Handles international expenses with automatic currency conversion.

Travel & Mileage Tracking – Helps businesses manage travel-related expenses.

Policy Compliance – Enforces company spending policies to prevent fraudulent claims.

Customizable Reports – Provides detailed financial insights and analytics.

Serviceable Market

Zoho Expense is ideal for small to mid-sized businesses looking for an affordable and feature-rich expense management solution, particularly those already using Zoho’s suite of business tools.

Pricing

Zoho Expense offers multiple pricing plans, including a free tier for small businesses and paid plans with additional features. Businesses can sign up for a free trial to explore its capabilities.

Ramp

Ramp is a spend management platform designed to help businesses optimize expenses, manage corporate cards, and automate financial workflows. It offers built-in savings insights, helping companies cut costs and improve financial efficiency.

Top Features

Corporate Cards with Cashback – Offers virtual and physical cards with automated expense tracking.

Automated Bill Payments – Streamlines vendor payments and invoice approvals.

Smart Expense Management – Provides AI-driven insights to reduce unnecessary spending.

Integration with Accounting Software – Syncs with QuickBooks, Xero, and NetSuite for seamless reconciliation.

Customizable Controls – Allows businesses to set spending limits and enforce policy compliance.

Serviceable Market

Ramp is best suited for mid-sized businesses and enterprises looking to improve financial efficiency and gain more control over corporate spending.

Pricing

Ramp provides a free corporate card service with no annual fees, while additional financial management features may have associated costs. Businesses can request a demo or sign up to explore its full suite of tools.

Conclusion

Finding the right Pleo alternative depends on your business size and spending needs. Expense Tracker 365 is the best choice for seamless expense management, offering powerful automation and real-time insights. Expensify and Zoho Expense suit small businesses, while Brex and Ramp are ideal for startups. Airbase and Moss provide advanced spend management for larger companies.

Frequently Asked Questions

Why should I consider switching from Pleo?

There are many reasons to explore Pleo alternatives, including cost, scalability, missing features, or a better user experience. Finding the right tool ensures your business gets the most efficient and cost-effective expense management solution.

What factors should I consider when comparing Pleo alternatives?

Key factors include pricing, ease of use, scalability, available features, integration with accounting software, customer support, and security. Choose an option that aligns best with your company’s financial management goals.

How do I select the best Pleo alternative for my business?

Start by identifying your expense management needs. Then, compare different solutions based on features, pricing, integrations, and customer feedback. Look for platforms that offer free trials or demos to test functionality before committing.

What essential features should a Pleo alternative include?

Your ideal platform should have features like automated expense tracking, receipt scanning, real-time reporting, ERP integrations, mobile access, and strong security. Expense Tracker 365 is a top choice, offering all these features in a seamless solution.