SAP Concur Alternatives in 2025
SAP Concur is a popular cloud-based solution designed for expense management and corporate travel booking. It enables businesses to streamline expense tracking, travel planning, and reimbursement processes. However, while SAP Concur is widely used, it does come with certain drawbacks that may impact business productivity and scalability. If you’re looking for a more flexible, cost-effective, or user-friendly alternative, this article explores the best competitors to SAP Concur and how they compare.
Why Look for SAP Concur Alternatives?
SAP Concur is a well-known expense management and travel booking platform, but it’s not without its challenges. Despite its extensive feature set, many users find it lacking in certain areas, leading to inefficiencies and frustration. If you’re considering switching to a different solution, here are some of the most common pain points businesses experience with SAP Concur:
1. Lack of Customization
Many businesses find SAP Concur’s platform to be inflexible, making it challenging to adapt to their unique operational needs. Customizing approval workflows, expense categories, and reporting templates can be cumbersome, often requiring workarounds or additional support. As a result, companies may have to adjust their internal processes to fit the software’s limitations rather than having a solution that seamlessly aligns with their policies.
2. Complicated and Time-Consuming Interface
Many users find SAP Concur’s interface unintuitive, making even simple tasks feel cumbersome. Submitting an expense report can take significantly longer than expected, often requiring multiple clicks and page reloads for routine actions like hotel itemization or per diem adjustments. Frustrated by the inefficiency, some employees delay or even avoid submitting expenses altogether, while others opt to cover costs out of pocket just to bypass the system.
3. Limited Integration Capabilities
While SAP Concur supports standard integrations with major ERP and accounting systems, its flexibility in connecting with modern cloud-based tools is often lacking. Many businesses find that it doesn’t offer the depth of integration needed to seamlessly fit into their existing tech stack. Additionally, the platform’s constraints on data customization and manipulation can lead to gaps in reporting and missed insights, making it difficult for teams to get the full picture of their financial data.
Top 10 SAP Concur Alternatives in 2025
After examining the key challenges businesses face with SAP Concur, it’s clear why many are searching for a better solution. Whether you need more flexibility, a user-friendly interface, or deeper integrations, there are several powerful alternatives to consider. Let’s explore the top expense management solutions available in 2025.
1. Expense Tracker 365
Expense Tracker 365 is a powerful all-in-one expense management solution designed to streamline corporate spending. It combines expense tracking, bill payments, and corporate card management within a single, seamless platform.
What makes Expense Tracker 365 stand out is its ability to link employee data with company spending, ensuring approvals are automatically routed to the right person. Finance teams can create highly customizable expense policies based on role, department, location, and other key factors.
For example, your company can implement a dynamic per diem policy for traveling sales employees—$150 for account executives and $350 for managers and above. If an employee gets promoted, their per diem updates automatically without manual intervention.
Expense Tracker 365 also offers a user-friendly experience, allowing employees to snap a photo of a receipt and submit expenses instantly. Transactions are automatically categorized and matched with receipts, minimizing manual work for finance teams. With real-time analytics and reporting, businesses can track spending patterns and resolve discrepancies well before month-end close.
SAP Concur vs. Expense Tracker 365
While SAP Concur focuses heavily on travel and expense management, Expense Tracker 365 goes further by integrating corporate card controls, bill payments, and automated policy enforcement in one system. Its smart spending controls prevent out-of-policy transactions before they happen, and businesses using Expense Tracker 365 often close their books up to 7x faster while achieving 100% expense policy compliance.
2. Volopay
Volopay is a corporate card and expense management platform designed to help businesses track and optimize spending while maintaining complete financial control. One of its standout features is its AI-driven analytics, which provides real-time insights into company expenses and identifies cost-saving opportunities. For example, Volopay can detect duplicate software subscriptions or suggest ways to renegotiate vendor contracts, helping businesses cut unnecessary costs.
Volopay also simplifies the expense tracking and reporting process with automatic receipt matching and built-in compliance checks. Employees can effortlessly capture receipts and submit expenses through the Volopay app, reducing manual work and ensuring seamless policy enforcement.
SAP Concur vs. Volopay
While SAP Concur is well-known for travel and expense management, Volopay sets itself apart with its smart financial automation, corporate cards, and AI-powered spending insights. Businesses using Volopay gain real-time visibility into expenses, helping them control spending more effectively while reducing administrative burdens.
3. Brex
Brex is a comprehensive financial platform that combines corporate cards, expense tracking, and cash management in one seamless system. One of its biggest advantages is its rewards program, which offers high point multipliers on categories like travel, dining, and software subscriptions—making it especially valuable for companies with frequent business expenses in these areas.
Another standout feature of Brex is its instant virtual cards, allowing businesses to quickly issue secure payment methods for one-time purchases or to grant controlled access to funds for freelancers and contractors. With real-time transaction tracking and automatic receipt matching, Brex ensures businesses can manage expenses effortlessly and stay compliant without added manual work.
SAP Concur vs. Brex
While SAP Concur specializes in travel expense management, Brex differentiates itself by offering a complete financial solution, including corporate banking features. Its instant virtual card issuance and rewards program make it an attractive choice for high-growth companies that need flexible spending tools and real-time financial oversight.
4. Expensify
Expensify is a widely used expense management solution known for its intuitive interface and automation-driven approach. One of its key features is SmartScan, an advanced OCR technology that extracts data from receipts and automatically fills in expense reports. This eliminates the need for manual entry, saving employees valuable time and reducing errors in reporting.
SAP Concur vs. Expensify
While both platforms offer automation, Expensify prioritizes speed and simplicity in expense tracking, making it easy for employees to submit receipts with minimal effort. On the other hand, SAP Concur provides a more extensive suite of travel booking and policy enforcement tools, catering to businesses that require a fully integrated travel and expense management system.
5. Emburse
Emburse is a powerful expense management and accounts payable (AP) automation platform designed to accommodate businesses of all sizes. What sets Emburse apart is its high level of customization, allowing companies to tailor expense policies, approval workflows, and reporting structures to fit their specific needs. This makes it an ideal choice for organizations with complex or evolving financial processes.
Additionally, Emburse offers both virtual and physical corporate cards, enabling businesses to gain greater control over employee spending while also earning valuable rewards on purchases. These smart payment solutions help improve compliance and reduce unnecessary expenses.
SAP Concur vs. Emburse
While both platforms cater to enterprise-level expense management, Emburse stands out with its flexibility in policy customization and payment options, making it a great fit for businesses that need more control over spending rules. In contrast, SAP Concur focuses heavily on travel and expense integration, offering a more standardized approach.
6. Navan
Navan (formerly TripActions) is a comprehensive travel and expense management platform designed to make business trips more efficient and hassle-free. A key differentiator is its AI-powered virtual assistant, Ava, which delivers personalized recommendations based on employees’ past travel preferences, loyalty programs, and company policies. This ensures a more tailored booking experience while keeping costs aligned with corporate budgets.
Navan also streamlines expense reporting with automatic receipt matching and real-time compliance alerts, helping finance teams maintain control over spending. With built-in travel management features such as flight tracking and 24/7 customer support, employees can navigate business travel with ease.
SAP Concur vs. Navan
While both platforms specialize in travel and expense management, Navan stands out with AI-driven personalization for a smoother booking experience, whereas SAP Concur provides broader global travel content and booking integrations for companies with complex travel needs.
7. Airbase
Airbase is a comprehensive spend management platform that integrates procurement, accounts payable automation, expense tracking, and corporate cards into a single system. A key differentiator is its “spend orchestration” approach, which automates the entire spending process—from purchase requests to reporting—while enforcing compliance through structured approval workflows.
The platform leverages AI-driven automation to simplify accounting tasks, provide real-time financial insights, and maintain detailed audit trails for every transaction. With strong integration capabilities for major accounting software, Airbase also supports multi-subsidiary and multi-currency operations, making it a great choice for global businesses.
SAP Concur vs. Airbase
While SAP Concur specializes in travel and expense management, Airbase offers a broader financial solution by incorporating procurement, AP automation, and expense control into one unified platform.
8. TravelPerk
TravelPerk is a modern business travel management platform designed to simplify corporate travel planning and optimize costs. One of its most valuable features is FlexiPerk, which allows businesses to cancel bookings for any reason and receive a refund—even up to two hours before departure. This added flexibility is particularly beneficial for companies dealing with unpredictable travel schedules.
In addition to its travel booking services, TravelPerk provides an integrated expense management solution, making it a great choice for small and mid-sized businesses looking for an all-in-one travel and expense tool. With personalized travel recommendations and 24/7 customer support, TravelPerk ensures a smooth and stress-free experience for both employees and travel managers.
SAP Concur vs. TravelPerk
While both platforms focus on corporate travel management, TravelPerk stands out for its flexible cancellation policy and user-friendly experience, whereas SAP Concur offers a more robust expense management system with deeper financial integrations.
9. Coupa
Coupa is an AI-powered spend management platform that helps businesses optimize both direct and indirect expenses. What makes Coupa unique is its extensive supplier and buyer network, which fuels AI-driven insights and smarter decision-making.
The platform offers real-time cash flow tracking, AI-enhanced procurement strategies, and tools for supply chain optimization and risk management. Additionally, Coupa automates manual financial processes while supporting ESG compliance, DEI initiatives, and third-party risk assessment. Designed to scale with businesses of all sizes, Coupa empowers organizations to streamline operations and make data-driven financial decisions.
SAP Concur vs. Coupa
While SAP Concur focuses on travel and expense management, Coupa excels in procurement, supplier collaboration, and spend optimization, making it a strong choice for businesses that need broader financial visibility and supply chain intelligence.
10. BILL
BILL Spend & Expense (formerly Divvy) is a comprehensive expense management solution that combines expense tracking software with the BILL Divvy Visa card, eliminating the need for traditional expense reports. The platform offers real-time spending visibility and customizable financial controls, giving businesses a seamless way to manage company expenses.
With automated receipt matching and rule-based expense categorization, BILL streamlines the entire expense process from start to finish. Users can set custom spend policies, issue virtual cards for added security, and track expenses on the go through the mobile app. Additionally, BILL integrates with leading accounting software like QuickBooks, NetSuite, and Sage Intacct, making reconciliation effortless.
SAP Concur vs. BILL
While SAP Concur focuses on travel and expense management, BILL is designed to streamline accounts payable with integrated corporate card functionality, offering businesses a more hands-on approach to budget control and financial automation.
How to Choose the Best SAP Concur Alternative
With a wide range of expense management solutions available, selecting the right one for your business can be challenging. To ensure you make the best choice, consider these key factors:
1. Intuitive and User-Friendly Interface
A well-designed platform should be simple for employees to use daily. Look for software with a clean and intuitive layout that makes expense submission, receipt tracking, and approvals seamless across desktop and mobile devices.
- Features like one-click receipt capture and automatic expense categorization can significantly reduce the time spent on manual data entry.
- An employee dining with a client should be able to take a photo of their receipt, categorize it, and submit it for approval within seconds, improving efficiency and adoption rates.
2. Advanced Spend Controls
To prevent out-of-policy expenses and improve financial oversight, a strong expense management system should offer:
- Real-time transaction monitoring to flag unusual spending behavior.
- Customizable spending limits based on roles, departments, or projects.
- Corporate card controls to restrict spending at certain merchants or within specific categories.
- Automated compliance alerts to ensure policy adherence before an expense is incurred.
Proactive spend controls help reduce financial risk and ensure policy compliance without manual intervention.
3. Customizable and Automated Approval Workflows
Every business has its own approval structure, and your expense management system should reflect that. Look for software that offers:
- Role-based approval workflows that automatically route expenses based on the employee’s position or spending threshold.
- Multi-tier approval settings that allow managers, directors, and executives to approve expenses according to predefined policies.
- Conditional rules that trigger approvals based on categories, vendors, or spending amounts.
For example, a company may require:
- Expenses under $500 to be approved by a manager.
- Expenses between $500–$1,000 to require director approval.
- Anything over $1,000 to be reviewed by the CFO.
A fully automated workflow eliminates bottlenecks and ensures expense approvals are processed without delays.
4. Real-Time Reporting and Analytics
Comprehensive expense tracking and analysis are essential for managing business finances efficiently. Choose a platform that offers:
- Customizable dashboards to monitor spending trends.
- Detailed reporting tools that break down expenses by department, project, or vendor.
- Predictive analytics that identify cost-saving opportunities.
Access to real-time data allows finance teams to optimize budgets, detect fraudulent activities, and make data-driven financial decisions.
5. All-in-One Financial Management
Managing multiple financial tools can be time-consuming and inefficient. Instead, look for a platform that consolidates:
- Expense tracking and reporting.
- Corporate card management and spending controls.
- Bill payments and invoicing.
- Accounting system integrations to simplify reconciliation.
By centralizing these functions, businesses can:
- Eliminate data silos and redundant processes.
- Reduce software costs and subscription fees.
- Enhance efficiency and financial visibility.
- Streamline compliance and audit preparation.
Why Expense Tracker 365 stands out?
While there are numerous expense management solutions available, Expense Tracker 365 stands out as the best all-around alternative to SAP Concur. Here’s why:
1. Advanced Automation & Customization
Expense Tracker 365 offers unmatched flexibility to build fully automated expense policies and approval workflows tailored to your company’s structure. With granular rule-setting, you can:
Customize expense policies based on employee roles, departments, locations, and spending categories.
Automate approvals according to pre-set thresholds, reducing delays and ensuring compliance.
Ensure every transaction aligns with company policies without the need for manual oversight.
2. Real-Time Spend Control & Transparency
With proactive spend controls and real-time transaction monitoring, Expense Tracker 365 allows businesses to prevent unauthorized or out-of-policy purchases before they occur. Key benefits include:
Automated alerts for potential policy violations.
Instant visibility into company-wide spending, making it easier to reconcile expenses throughout the month.
Faster financial close cycles, reducing the time spent on end-of-month reconciliations.
3. Streamlined Expense Submission & Reduced Admin Work
Expense Tracker 365 is designed with a user-friendly interface and mobile-first approach, allowing employees to submit expenses effortlessly. Features include:
Instant receipt capture via mobile app.
Automatic expense categorization to eliminate manual data entry.
Seamless integration with accounting software, reducing back-and-forth for finance teams.
4. Integrated Financial & Workforce Management
Unlike standalone expense tools, Expense Tracker 365 consolidates multiple financial processes into a single platform. Businesses can:
Track and manage expenses, invoices, and reimbursements all in one place.
Integrate with payroll, HR, and accounting systems for seamless financial management.
Eliminate multiple software subscriptions, reducing overall costs and complexity.
Conclusion
If you’re looking for a smarter, more efficient alternative to SAP Concur, Expense Tracker 365 is the ultimate choice. With its seamless automation, intuitive interface, and real-time spend controls, it simplifies expense tracking while ensuring compliance with company policies.
Expense Tracker 365 offers flexible customization, effortless approvals, and deep financial integrations, reducing manual work and optimizing your workflow. By consolidating expense management into one powerful platform, it helps businesses gain better visibility, control costs, and close their books faster. Upgrade to Expense Tracker 365 and experience a more agile, cost-effective, and streamlined approach to expense management.
Frequently Asked Questions
Why should businesses consider an alternative to SAP Concur?
While SAP Concur is a popular expense management tool, many businesses find its complex interface, rigid customization options, and integration limitations frustrating. Alternatives like Expense Tracker 365 provide a more user-friendly, flexible, and cost-effective solution with better automation and real-time financial control.
What makes Expense Tracker 365 the best alternative to SAP Concur?
Expense Tracker 365 offers seamless automation, intuitive expense tracking, and deep financial integrations, making it easier to manage business expenses. Unlike SAP Concur, it provides customizable approval workflows, real-time policy enforcement, and a mobile-friendly interface, ensuring faster reimbursements and better spend visibility.
Does Expense Tracker 365 integrate with accounting and financial tools?
Yes, Expense Tracker 365 seamlessly integrates with major accounting software, ERP systems, and financial platforms, ensuring smooth data flow and minimal manual work. This helps finance teams close books faster and maintain accurate financial records without switching between multiple tools.
How does Expense Tracker 365 improve compliance and policy enforcement?
With real-time spend controls, customizable approval workflows, and automatic policy enforcement, Expense Tracker 365 ensures that all expenses adhere to company guidelines before they are even submitted. This reduces out-of-policy expenses, fraud risks, and compliance issues, saving businesses both time and money.
Is Expense Tracker 365 suitable for businesses of all sizes?
Absolutely! Whether you’re a small business, mid-sized company, or enterprise, Expense Tracker 365 scales to meet your needs. Its flexible pricing, robust automation, and advanced reporting tools make it a perfect solution for companies looking to streamline their expense management and improve financial efficiency.
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