Apps 365

SharePoint Employee Directory Software -Employee Directory 365

Looking to manage your employee listings? SharePoint Employee Directory 365 is your solution for fully automated employee directory software, easily integrating with Microsoft tools. Minimizes manual tasks, simplifies employee identification, connects effortlessly with other Microsoft applications, and boosts overall productivity

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Why SharePoint Employee Directory 365?

Unified Information

Maintain a detailed record of employee information, including contact details, job roles, department affiliations, and skills.

User-Friendly

Provide an easy-to-navigate and highly user-friendly interface designed specifically for both administrators and employees.

Fully Automated

Automatically update employee profiles with any changes in role, department, or personal and professional contact information.

Employee Directory Software with Microsoft 365 Integration

Transform your organizational synergy with Microsoft Employee Directory 365. This innovative solution offers seamless integration with Microsoft 365, particularly within SharePoint and Teams, making your employee directory an integral part of your digital workspace. With this integration, your employee directory becomes a central hub that enhances the user experience across platforms. Whether working in SharePoint for project management or collaborating in Teams, the directory provides instant access to crucial employee information.

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Enhanced Search Capabilities: Microsoft Employee Directory

The Microsoft Employee Directory is equipped with powerful search and filtering capabilities, allowing employees to quickly locate colleagues. With advanced features, individuals can search using names, departments, skills, and even custom attributes, personalizing the search experience. This is especially beneficial in large organizations, where finding the right contact can be daunting. The directory’s sophisticated search functions make it easy to navigate through a vast network of colleagues, ensuring users can effortlessly find the information they need.

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Interactive Organizational Visualizations

The Employee Directory App includes dynamic and visually appealing organizational charts. These interactive charts serve as a visual guide, offering instant clarity on the company’s hierarchy, team configurations, and intricate reporting lines. This feature is indispensable for helping team members understand their place within the organization and enables managers to strategically design and optimize team structures. By simplifying complex organizational relationships into clear, accessible visuals, these charts enhance collaboration and support more effective strategic planning and decision-making.

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Data Sync

Real-Time Data Synchronization: Employee Directory Software

Employee Directory Software guarantees accurate and consistent employee data through real-time synchronization with Microsoft 365. Any updates or changes within Microsoft 365 are immediately reflected in the directory, thanks to this dynamic integration. This real-time syncing ensures that records remain up-to-date and free of discrepancies, offering a reliable framework for managing organizational data efficiently

Enhanced Confidentiality and Security: Employee Directory 365

Employee Directory 365 stands as a bastion of privacy with its advanced security measures and rigorous controls. It safeguards sensitive employee data by adhering strictly to legal and organizational standards, all within the Microsoft 365 framework. This software ensures that your workforce’s data stays secure within your Microsoft 365 tenant, protecting against unauthorized access and maintaining stringent compliance. This robust defense ensures that critical information about your employees remains protected and confined to your organization.

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Employee Directory 365 Plans

Standard

$4999

per month, billed yearly

Standard Plan Features

Plus

$9999

per month, billed yearly

Everything in Standard and…

Premium

$14999

per month, billed yearly

Everything in Plus and…

Enterprise

$24999

per month, billed yearly

Everything in Premium and…

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Get 24/5 email support for all plans at no additional cost.

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Frequently Asked Questions

A SharePoint Employee Directory is a tool integrated with Microsoft SharePoint that provides a centralized platform for managing and accessing employee information. It offers features such as advanced search, organizational charts, and real-time data synchronization to enhance employee identification and collaboration.

The Employee Directory application enhances productivity in several keyways:

  1. Quick and Efficient Employee Searches

Advanced Search Capabilities: Users can swiftly locate employees using various criteria such as name, department, skills, job titles, and custom properties. This minimizes the time spent searching for contacts and information.

Faceted Filters: Offers precise filters to narrow down search results, enabling users to find the right person or team quickly.

  1. Streamlined Access to Information

Centralized Data: Provides a single, organized platform for all employee information, reducing the need to search through multiple sources.

Real-Time Updates: Ensures that information is current and accurate by automatically syncing with Microsoft 365, reducing the effort required to manually update records.

  1. Enhanced Collaboration

Integrated Communication Tools: Facilitates direct communication with colleagues through integrated email, chat, or other messaging systems within the directory.

Presence Information: Displays real-time availability of employees, making it easier to find and connect with colleagues who are currently online or available.

  1. Visual Organizational Insights

Interactive Organizational Charts: Provides visual representations of team structures and reporting lines, helping users understand organizational dynamics and quickly find the right contact.

Role and Team Context: Allows employees to see how individuals fit within the organization, aiding in identifying relevant expertise and points of contact for projects.

  1. Seamless Integration with Microsoft 365

Unified User Experience: Integrates smoothly with SharePoint, Teams, and other Microsoft 365 applications, allowing users to access directory information without switching between platforms.

Embedded Directory Access: Embeds the directory within Microsoft 365 applications, providing context-relevant information at users’ fingertips during tasks such as project management or team collaboration.

  1. Reduction of Redundant Tasks

Automated Data Management: Reduces manual data entry and maintenance tasks by automating updates and synchronization with existing HR systems and databases.

Consistency Across Platforms: Ensures consistency in employee data across all integrated systems, minimizing errors and discrepancies.

  1. Enhanced Onboarding and Employee Experience

New Hire Introduction: Helps new employees quickly familiarize themselves with colleagues and team structures, accelerating their integration into the company.

User-Friendly Interface: Provides an intuitive and easy-to-use interface, ensuring that employees of all technical levels can effectively navigate and use the directory.

  1. Scalability and Adaptability

Customizable Profiles and Fields: Allows organizations to tailor the directory to their specific needs, including adding custom fields and attributes that are relevant to their operations.

Support for Large Organizations: Efficiently handles extensive employee lists and complex organizational hierarchies, making it ideal for large enterprises.

  1. Data-Driven Decision Making

Analytics and Reporting: Provides insights into directory usage, search trends, and employee skills, helping management make informed decisions regarding resource allocation and team composition.

Talent Management: Facilitates identification of internal expertise and skill gaps, aiding in talent development and strategic planning.

  1. Improved Data Security and Compliance

Secure Access: Ensures that only authorized users can access sensitive employee information, thereby maintaining data integrity and privacy.

Compliance Adherence: Supports compliance with data protection regulations and organizational policies, reducing the risk of data breaches and legal issues.

By providing a centralized, integrated, and user-friendly solution, the Employee Directory application enhances productivity across various dimensions, from daily operations to strategic decision-making.

The data in the Microsoft Employee Directory, particularly when integrated with SharePoint and Microsoft 365, is updated in real time. Here’s how this continuous updating enhances the system:

Real-Time Synchronization

  • Instant Updates: Changes made in any connected Microsoft 365 application, such as SharePoint, Outlook, or Teams, are immediately reflected in the employee directory. This includes updates to contact information, job titles, department affiliations, and more.
  • Automated Data Syncing: The directory employs dynamic connectivity to ensure that all employee data is synchronized across platforms without requiring manual intervention. This automation maintains the accuracy and consistency of the information available.

Benefits of Real-Time Updates

  • Current and Accurate Information:
    • Ensures that users have access to the most recent employee details, reducing the risk of outdated or incorrect information.
    • Reflects organizational changes, such as new hires, role changes, or departures, as they happen.
  • Efficient Communication:
    • Facilitates more effective communication and collaboration by providing up-to-date contact information and presence statuses.
    • Helps users quickly identify the right contacts for their needs based on the latest data.
  • Seamless Integration:
    • Works smoothly with other Microsoft 365 applications, ensuring that data consistency is maintained across the suite.
    • Eliminates the need for repeated data entry or manual updates in multiple systems.
  • Improved Data Integrity:
    • Reduces discrepancies and ensures that all users are working with the same, accurate information.
    • Minimizes the administrative burden associated with maintaining multiple data sources.
  • Enhanced User Experience:
    • Provides a seamless and intuitive experience for users, who can trust that the information they see is always up-to-date.
    • Supports a more cohesive digital workflow by keeping data aligned across various tools and platforms.

Specifics of Data Update Mechanisms

  • Directory Sync Services: Uses Microsoft’s directory synchronization services (such as Azure AD Connect) to sync on-premises directories with Azure Active Directory, which the employee directory can then leverage.
  • API Integrations: Utilizes APIs to fetch the latest data from Microsoft 365 services, ensuring that changes are captured and applied in real time.
  • User Actions: Updates resulting from user actions, like profile edits or team reassignments in Microsoft 365 applications, are reflected immediately in the directory.

The Microsoft Employee Directory leverages real-time synchronization to ensure that data is always current. This real-time updating mechanism is crucial for maintaining the accuracy and relevance of employee information, supporting efficient communication, and enhancing overall productivity within the organization.

The employee directory app, particularly when designed for large organizations, typically employs several strategies to effectively manage and handle the complexities inherent in such environments:

Scalability

  • Robust Infrastructure:
    • The directory app is built on a scalable architecture capable of handling large volumes of data and high user traffic without performance degradation.
    • It utilizes cloud-based solutions or scalable databases to ensure that it can accommodate growing numbers of employees and organizational data.
  • Optimized Search and Navigation:
    • Advanced search capabilities allow users to quickly locate individuals within the organization using various filters such as name, department, skills, or location.
    • Faceted search options further enhance the ability to pinpoint specific profiles among a large dataset, making navigation efficient and user-friendly.

Customization and Configuration

  • Tailored Profiles:
    • The directory supports customizable employee profiles, allowing organizations to include specific fields and attributes that are relevant to their operations.
    • This flexibility ensures that the directory can adapt to the unique needs and structures of different departments or business units within the organization.
  • Role-Based Access Control:
    • Implementing role-based access control (RBAC) ensures that users only have access to the information and functionalities that are relevant to their roles and responsibilities.
    • This security measure helps maintain data privacy and confidentiality within a large, diverse workforce.

Integration and Compatibility

  • Integration with Enterprise Systems:
    • The directory integrates seamlessly with other enterprise systems and applications, such as HR management software, ERP systems, and communication tools.
    • This integration facilitates data synchronization and consistency across different platforms, reducing duplication of efforts and ensuring unified access to employee information.
  • Support for Multiple Locations and Hierarchies:
    • Large organizations often have multiple offices or divisions spread across different geographic locations.
    • The directory app supports hierarchical structures and location-based filters, making it easy to navigate and manage employee information across various branches or departments.

Performance and User Experience

  • Optimized Performance:
    • The app is designed to deliver fast response times and smooth performance, even when handling extensive data queries or simultaneous user requests.
    • Caching mechanisms and optimized data retrieval processes contribute to enhanced performance across different user devices and network conditions.
  • User-Friendly Interface:
    • A clean and intuitive user interface (UI) ensures that employees can easily navigate and use the directory app, regardless of their technical proficiency.
    • Features like interactive organizational charts and personalized dashboards further enhance usability and engagement within a large organizational framework.

In essence, the employee directory app for large organizations is designed to be scalable, customizable, and performance-driven. It aims to simplify access to employee information, foster collaboration across diverse teams, and support organizational efficiency through robust data management and integration capabilities.

A staff contact list offers several benefits:

  • Easy Communication: Facilitates quick and direct communication between employees and teams.
  • Organization-wide Access: Provides all employees with access to contact information, promoting collaboration and teamwork.
  • Efficiency: Reduces the time spent searching for contact details, enhancing overall productivity.
  • Emergency Preparedness: Ensures that employees can reach out to colleagues swiftly during urgent situations.

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